Grant Application Process

Before Your Application

Before creating an account and starting your application, please read over our Grant Application Guidelines on "Our Grant Process" page. If you believe your organization meets all of our requirements for funding, ensure that you have contact Carrie Burke, Director of Grant Relations at cburke [at] kwff [dot] org or 901-726-3147 so that we can best guide you through your application. If you have completed both steps, you are ready to begin your application. 

Applications are submitted through our Application Portal. Instructions for new and existing account management can be found below.

Creating Your Account

Step 1:  Contact our office so we can best guide you if now is the right time to apply. Please review our mission statement, our priorities, and our philosophy to ensure your work aligns with our grant-making intentions.

Step 2: Every organization must have created an account in order to apply for a grant request. There is only one designated account for each organization. If you do not have an account, you must create one. If at any time you do not know the login credentials for your organization, please contact Carrie Burke, our Director of Grant Relations at 901-726-3147 or cburke [at] kwff [dot] org.

Existing Account Management

All existing accounts should use the Log-In To My Account link to see their saved applications and requirements. If you have started a new application or grant update after June 2011, you will find it in your account. If you created an application or grant update on or before this date, you will not see it in your account.

There is only one account holder for each organization. Should there be a change in your account or should you not be able to access the password, please notify Carrie Burke, Director of Grant Relations at 901-726-3147 or cburke [at] kwff [dot] org who will assist you in changing account holders or setting up a new password.

Filling out a Grant Application

Step 1: New and existing accounts must log in at the Application Portal.

Step 2: After creating an account, click the "Apply" link on the left hand side. You will be directed to the application landing page. Select the correct "Grant Process" for which you will be applying.

Step 3: You will then be directed to the grant application questions. The application will be saved as you work. If you log out, you will be able to access your information at any time by logging back into your account.

Step 4: Please ensure you have answered all required fields in the grant application. You will not be able to submit if all required fields are not completed.

Step 5: Please upload all of the required forms as listed in the grant application. If you do not have a specific document required, please upload a document explaining why and when we can expect it.  Required forms include a list of the active Board of Directors, Current Annual Operating Budget and/or Itemized Project Expenses.

Step 6: If you have completed steps 1–5, your application is ready to submit. Once you click Submit, you will receive a confirmation of receipt within 24 hours of submission. If you do not receive this, check your spam filter. Be sure you click submit as we have had incidences where applications were not received because they were not submitted.

If you still have not received a confirmation, please contact Carrie Burke, Director of Grant Relations at cburke [at] kwff [dot] org

Step 7: Once an application has been received, it generally takes up to three months for a funding decision to be made. You may be contacted in the first month to clarify questions, set up a site visit, etc. You should also receive a midway update to notify you of any recommendations being made regarding your grant application.

Notifications of grant decisions are made through phone calls, emails and grant letters in the months of April and November.  Should you be awarded funding, we do require you to ask permission before making any public announcement of the gift.  

If you have concerns, questions or additions to your grant request at any point throughout the grant application process, you may contact Carrie Burke, Director of Grant Relations at cburke [at] kwff [dot] org.  

REMINDER:  We only receive applications that have been submitted properly.  Please ensure when you have completed your application you press SUBMIT.  You will receive an email indicating your application has been received and is under review within two business days of your submission. If not, you may not have submitted the application properly and we will not have it in our side of the system. If you don't receive this message, please contact us.

A person has to take risks to achieve.
Kemmons Wilson